WVV People and Culture Assistant

Job code
Location Hanoi
TermFull-time
Deadline: November 15, 2022

Please send your CV and Cover Letter to wvv_recruitment@wvi.org
Email subject: Location - Your Name - Position

Background

World Vision is a Christian relief and development organization working to create lasting change in the lives of children, families and communities living in poverty. World Vision serves all people regardless of religion, race, ethnicity or gender. As a child-focused organization, WV’s work focuses on children, ensuring they are protected and their basic needs are met. World Vision Vietnam (WVV) has been funded 12 support countries in Europe, Asia, the Americas and Australia. Funding of WVV consists of sponsorship program funding (70%) and PNS/grants (30%). WVV employs about 430 staff, of which 93% are Vietnamese nationals. 

WVV is operating in 4 zones: North 1 (Hoa Binh, Dien Bien), North 2 (Yen Bai, Tuyen Quang, Hai Phong), Central (Thanh Hoa, Quang Tri and Da Nang) and South (Quang Nam, Quang Ngai, Ho Chi Minh and Dak Nong). WVV’s Area Program (AP) usually focuses within one administrative district of a province which populated by ethnic minority people with high rates of poverty. A uniqueness of WVV’s Development Program Approach (DPA) is that AP team members are based at district level where the AP is located, which enables them to work closely with government partners and communities on a daily basis. Beside the APs, WVV is also implementing different Special and Grant Projects to meet the specific needs of vulnerable children in both AP and non-AP areas.

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Purpose of Position

To provide assistance and support to Senior People and Culture Officer.

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Key Responsibilities

1.    Recruitment of employees and consultants (45%)

-    Support in revising and updating job descriptions, and preparing Term of Reference.
-    Advertise jobs and consultancy work on internal and external recruitment channels in a timely manner. 
-    Support in screening and shortlisting potential candidates.
-    Arrange, prepare and coordinate interview process (documents, interview room, interview invitation, interview result information…)

2.    Employment (40%)
-    Register new employee/consultant data on Employee Information Management (EIM) system/Consultant Master list accurately and timely
-    Prepare and give logistic instructions to new employees and separation
-    Support labor registration to DIPSERCO in a timely and accurately manner
-    Prepare contracts/ Appendixes and follow up contract extension.
-    Maintain and staff/consultants’ personal files (hard copies)
-    all changes of employees/consultants on EIM (Workday system)/Master list timely and accurately

3.    Salary and benefit (10%)
-    staff changes to Finance, Social Insurance, Personal Health and Accident Insurance on a monthly basis. 
-    Pay trade fees and claim trade benefits on a quarterly basis.  Ensure that staff receive the benefits in a timely manner. 
-    Follow up and staff health – check record

4.    Administration and others (5%)
-    Support to prepare reports if requested
-    Do payment to suppliers on Provision
-    Place order of material for the PnC department
-    Another task as required by direct supervisor
-    Take responsibility for personal security, accurately identify and assess the dangers and respond in the most appropriate way; take all good faith efforts to keep other WVV staff and property secure with guidance and instruction as being trained by WVV
 

(Please see more details of Role dimension in Job Description)

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Knowledge & Skill

1.    Required Education, training, license, registration, and certification
-    A bachelor degree in a related field, preferably in human resources management and business administration

2.    Preferred Knowledge and Qualifications
-    Knowledge on Human Resource Management functions
-    Good interpersonal skills
-    Proficient in Microsoft Office and office equipment
-    Highly attentive to detail
-    Critical thinking
-    Cross-cultural sensitivity and a good team player
-    Good written and spoken communications skills in English and Vietnamese
-    Well-organized work style including sound process management skills.
-    Demonstrated judgment and discernment skills, maturity and the ability to maintain strict confidentiality of staff and organizational records.
-    Willing to support the philosophy, purpose and of WV in its work with the poor in Vietnam.
-    Willingness to support articulate and demonstrate World Vision’s core in meaningful ways to colleagues, partners, children and communities

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Experience

1.    Required Professional Experience
-    At least 1 year relevant working experience in Human Resource management

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