WVV Grant Acquisition and Management Officer

World Vision is a Christian relief, development and advocacy organization working to improve the quality of life of people, especially children, who are marginalized and living in poverty.  World Vision helps all who are in need regardless of their religion, race, ethnicity or gender.

World Vision International in Viet Nam (WVIV) is supported by multiple countries and funded through a combination of sponsorship programs (majority) and Private Non-Sponsorship (PNS)/grants. WVIV operates across multiple provinces and implements Area Programs (APs) that focus on communities with high levels of poverty, often including ethnic minority populations. In addition to APs, WVIV implements various Special and Grant Projects to address the specific needs of vulnerable children in both AP and non-AP areas.

WVIV is headquartered in Hanoi, while majority of staff are based locally in Area Programs and project sites across the country which enables them to work closely with government partners and communities on a daily basis.

The position leads and coordinates resource acquisition, donor and partner engagement, grant compliance, and organizational capacity building to secure sustainable funding for WVIV. The role ensures high-quality grant development, effective donor relationships, compliance with donor requirements, and strengthened internal capacity to support successful grant acquisition and delivery.

RESOURCE ACQUISITION (50%)
Acquire new public grants from bilateral and multilateral donors and commercial contracts.
Conduct Go/No-Go analysis
Facilitate grant proposal development in collaboration with key internal stakeholders and relevant partners.
Work closely with Support Offices, partners, and relevant teams from the design process to project start-up for assigned proposals.
Assist in the updating of capacity statements for key sectors in collaboration with technical and communications teams.
Proactively search for and follow-up on new grant opportunities
Ensure accurate and timely reporting on GAM through managing funding acquisition information including grant profiles on the iMPAQ system, manual grant tracker, and project profiles.
Work with Communications and technical teams to develop communication products for grant acquisition.
DONOR AND PARTNER RELATIONSHIPS (25%)
Cultivate new and potential donor relationships.
Maintain proactive regular engagement and follow-up with Support Offices and key donors.
Keep an up-to-date donor/partner mapping with input from Technical Programme and Zonal Managers to inform partnering decisions and prepositioning for grant opportunities that require a consortium.
the donor engagement plan on a monthly basis.
GRANT COMPLIANCE (10%)
Coordinate to collect inputs for grant agreement and signing.
Conduct grant handover and coordinate compliance training.
Work closely with relevant teams and external partners to ensure compliance with donor requirements including regular meetings, monitoring and reporting.
Ensure that grant technical models and outcomes are properly handed over to the GAM team to support future pitching and grant acquisition.
CAPACITY BUILDING (10%)
Support to build plan of GAM capacity development for cross-functional staff, including conducting need assessment and identifying staff for relevant trainings (e.g: Proposal Pro 3,…).
Assist in facilitating quarterly grants cafés to review progress, challenges, and lessons learned.
OTHERS (5%)
Perform other duties as assigned by the manager to contribute to the team performance
Specific expected results for assignment achieved
GENERAL/ORGANIZATIONAL RESPONSIBILITIES
Act as an ambassador of World Vision’s brand by following WV’s brand and communications guidelines when working with external partners and developing communications products (print, audio, or video).
Take responsibility for personal security, accurately identify and assess risks, and respond appropriately; make good faith efforts to safeguard other WVIV staff and property, in line with WVIV’s security training and guidance.
Be responsible for self-learning and professional development to enhance performance and career growth.
Uphold and demonstrate commitment to World Vision’s mission, vision, core values, and policies
 

A minimum of 3 years of relevant work experience

• Demonstrated experience and successes in project design, competitive proposal coordination and proposal writing
• Demonstrated knowledge about and experience with major donors (FCDO, Australian DFAT, New Zealand MFAT, USG, the EU, ECHO, Nordics, and other bilateral and multilateral donors)
• Experience with commercial contract bidding
• Required Education, training, license, registration, and certification
• A university degree in management, marketing, communications, social sciences, development, or a related field.
• Preferred Knowledge and Qualifications
• Excellent organisational and time management skills.
• Excellent communications both English and Vietnamese.
• Proven analytical/problem-solving abilities.
• Cross-cultural experience, understanding, and sensitivity.
• Understanding of monitoring and evaluation.
• Research, data and information-gathering, and analysis.